Virginia MGMA Career Center

Contact the VMGMA Office at [email protected] if you would like to post a management position.

(5/02/22) Executive Director - Virginia MGMA 

RFP Overview - The Virginia MGMA (VMGMA) is reviewing proposals for a management company or individual to provide management services for our organization. We are looking for an Executive Director who will:

  • Participate in and record minutes for all board and committee meetings.
  • Recruit and foster professional relationships with members and vendors.
  • Assist in communication and collection of membership fees from new and renewing members.
  • Maintain organizational financials, assist in annual budgeting process, maintain corporate credit card, and facilitate tax filing by accountant.
  • Maintain corporate minutes, organizational governance materials and corporate insurance policies.
  • Create and distribute e-newsletters.
  • Maintain website and membership software.
  • Maintain Lending Library.
  • Provide association marketing services.
  • Be a liaison between state and national MGMA, Virginia regional chapter(s), and other entities.
  • Assist in the preparation and facilitation, including fees collection, of educational events including webinars, regional events, Payor Day, and Spring/Fall conferences.

 Background - Medical Group Management Association (MGMA) is a national not-for-profit professional organization for medical group practice leaders. VMGMA is a state chapter that represents over 400 healthcare leaders in the state.

Mission - To continuously improve the performance of Virginia medical practice leaders and their organizations.

Vision - To be the foremost Virginia resource for education, connections, advocacy and professional development for medical practice leaders and their organizations.

Scope of Work (partial list of duties)

Organizational Meetings
   - Participate in and record minutes for all board (3 in-person) and committee meetings (virtual).
   - Gather and distribute meeting agendas and handouts prior to meetings.
   - Executive Director may be asked to attend meetings out of state such as annual MGMA State
     Leadership Conference.

 Members and Vendors
   - Recruit and foster professional relationships with existing and new members and vendors.
   - Manage timely communications with members and vendors.

Financial Management
    - Enter daily income/expenses in accounting system.
    - Complete month end reconciliation and prepare reports.
    - Process membership fees, event registration fees and vendor sponsorship payments.
    - Maintain corporate credit card.
    - Assist in annual budgeting process.
    - Facilitate yearly tax filing by accountant.

Marketing Management
     - Market educational and organizational events via social media, email and/or print.
     - Maintain content for organizational website and social media accounts.

Event Planning
    - Assist in preparation and facilitation of educational events including webinars, regional
      events, Payor Day, Spring/Fall Conferences and Board Retreat.

           * Work with contract liaison to secure conference hotel contracts.
           * Create event publications, registration process and event marketing schedule.
           * Acquire event CEUs from MGMA, AAPC, AAMA and SHRM.
           * Act as liaison between Board of Directors and event facility.
           * Create Banquet Event Orders (catering, set-up, AV) for attendees, speakers and vendors.
           * Create/manage VMGMA master account for hotel reservations.
           * Draft and facilitate signing of speaker agreements, vendor contracts and entertainment.
           * Acquire/post speaker PPT presentations and handouts pre-events.
           * Order event items (sponsorship items, signage, gifts, supplies, etc.).  
           * Create name badges and registration documents.
           * Manage onsite registration process.
           * Create, distribute, and analyze post event surveys for vendors and attendees.
           * Review event bills for accuracy before payments are made.

       * Lending Library
           - Maintain Lending Library supplies.
           - Forward materials to members upon request.     

     * Newsletter
          - Assist in the production and distribution of VMGMA electronic newsletters.

     * Liaison
          - Event venues.
          - National MGMA and VMGMA regional chapters.
          - Medical Society of Virginia.
          - Other outside VMGMA partners (banking, legal, accounting, hotel contract
             negotiator, insurance agency, accrediting agencies, membership software company, etc.)

      *Organizational Tools
          - Membership Management System (Oasis/MemberClicks)
          - Accounting (QuickBooks)
          - MicroSoft Office
          - Zoom, DropBox, Survey Monkey, Carbonite, FedEx

Term of Contract - The initial contract resulting from the RFP will be effective after VMGMA Board approval, to start on January 1, 2023 for a period of one (1) year with annual or multi-year renewals contingent upon contractual requirements and review by VMGMA.

 Project Timeline - All proposals are due by May 20, 2022. The VMGMA Executive Committee will review each proposal, conduct interviews, and provide a summary to the Board of Directors. The Board will make a selection early September 2022.

Criteria for Selection - Vendors will be selected based on the ability to perform the scope of work outlined above, prior not-for-profit board/organization experience and management fee. Vendors should not assume that they will have an opportunity for an oral presentation, so they should submit their most favorable proposal as their initial proposal. If an oral presentation or interview is requested, it may be limited to clarifying proposal content and to ensure the full understanding of and responsiveness to RFP requirements.

Format & Proposal Details - Interested vendors should submit a proposal in Word or PDF format via email to [email protected] outlining scope of work, proposed management fee and list of references no later than May 20, 2022.

(3/23/22) Office Manager - Tysons Corner / Merrifield

Are you looking for more than just a job? We are looking for a hands -on office manager, who believes in leading by example and works with the commitment of a partner.  Excellent Salary and Bonus. Submit your resume today to [email protected] and join us in our mission of working together to provide the best service to our staff, patients and clinic. Knowledge of business development, medical billing and operations preferred.  

(3/14/22) Practice Administrator - Roanoke

The Practice Administrator role is responsible for managing & overseeing all daily operations, fiscal and supervisory functions of a busy OB/GYN practice enabling our patients to receive the best possible care. 

Duties include but are not limited to:

  • Oversight & active participation in all aspects of medical office administration.
  • Optimization of provider and staff scheduling, supervision, hiring & retention.
  • Analysis of weekly financial & productivity performance reports.
  • Coordinate and provide reported financial & productivity data to physician partners in collaboration with third-party staff accountant.
  • Revenue Cycle Management and Banking in collaboration with third-party RCM team.
  • Recruitment & training of new employees and/or providers in collaboration with third-party recruiter and human resource team.
  • Understanding & reinforcement of provided employment, compliance, IT and risk management policies and procedures as well as related government & payor policies.
  • Keeping abreast of applicable insurance guidelines and polices, as well as new coding and fee schedule developments.
  • Hospital facility credentialing for eligible providers.
  • Professionally addresses escalated patient complaints, resolving issues to the satisfaction of all parties.
  • Inventory Control & Local Vendor Management.
  • Facility, asset & equipment management.
  • Oversight of accounts payable & receivables with the support of a centralized AP system.
  • Coordination of annual OSHA training & other required trainings.
  • High level of collaboration and cooperation with physician partners, management and support teams.


  • Bachelor's or Master’s Degree in Healthcare Management, Healthcare Administration or Business Management.
  • Minimum 3-5 years related medical practice management experience required.
  • OB/GYN or Women’s Health experience preferred.
  • Advanced level of PMIS & EMR technology experience preferred with Greenway and/or athenahealth.
  • QuickBooks, Mineral Tree, Salesforce and UKG Pro exposure preferred (training will be provided).
  • ;Or equivalent combination of education and experience outlined above.
  • Successful track record with team building, negotiation, conflict management, decision-making, and problem-solving.

    Interested candidates can apply via this link on INDEED



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