Virginia MGMA Career Center

Contact the VMGMA Office at [email protected] if you would like to post a management position.

(6/6/19) Business Office Manager (Woodbridge)
The Centers for Advanced Orthopaedics, NoVa Orthopedic and Spine Care Division
: Administration

Immediate Supervisor Title: Administrator
Job Supervisory Responsibilities: General supervision over business office staff.
General Summary: An exempt, management position responsible for directing and coordinating the overall functions of the business office to ensure maximization of cash flow while improving patient, physician, and other customer relations.
Essential Job Responsibilities:
1.    Plans and directs registration, patient insurance, outsourced billing and collections and
       data processing to ensure accurate patient billing and efficient account collection.

2.    Manages the business office within the established budget, including annual planning and
       develops monthly status reports.

3.    Reviews current status of patient accounts to identify and resolve billing and processing
       problems in a timely manner.

4.    Establishes and implements a system for the collection of delinquent accounts ensuring
       third-party payers are contacted.

5.    Establishes and recommends credit and collection policies. Makes recommendations for

6.    Maintains contacts with medical records and other departments to obtain and analyze
       additional patient information to document and process billings.

7.    Develops and oversees business systems and works with information technology to ensure
       timely and accurate implementation.

Education: Bachelor's degree, preferably in business administration or related field.
Experience: Minimum five years of experience in a medical business office, two years as a department manager in business office department.
Other Requirements: Strong billing experience preferred
Performance Requirements:
1.    Knowledge of business management and basic accounting principles to direct the
       business office.

2.    Sufficient knowledge of policies and procedures to accurately answer questions from
        internal and external customers.

3.    Broad-based knowledge of relevant insurance regulations and familiarity with the
       Health Insurance Portability and Accountability Act.

1.    Skill in establishing and maintaining effective working relationships with other employees,
       patients, organizations and the public.

2.    Skill in developing, implementing and administering budgets.
1.    Ability to communicate in writing, over the telephone, and in person with office staff and
       insurance representatives.

2.    Ability to recognize, evaluate, solve problems and correct errors.
3.    Ability to conceptualize work flow, develop plans and implement appropriate actions.
Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
Work Environment: Position is in a well-lighted office environment. Occasional evening and weekend work.
Mental/Physical Requirements: Daily activity is 80% sitting and 20% walking or standing.

Qualified candidates should send their resumes to: [email protected]


(4/3/19) Practice Manager (Richmond - Procedural Based Medical Practice)

A growing and busy procedure-based medical practice is looking for a full-time Practice Manager. This position reports to the physician owner and is responsible for general practice management duties, including but not limited to staff management, operations management, supply maintenance, patient relations, practice marketing, strategic planning, quality management, etc. The practice also supports an evidence based fellowship program and active clinical research arm that require general oversight and input for future development. Our practice philosophy requires outstanding customer service and respect for patients. We are seeking an individual who will be vested in the practice, the patients, and the growing staff (currently of 14). The practice is looking for an individual who also has experience with opening and outfitting new locations. Competitive applicants should have: sound organizational skills; meticulous attention to details; deductive reasoning skills; excellent communication and interpersonal skills.
Essential Job Functions:
· Human Resource Development/Management;
· Utilizes creativity in developing quality/performance improvement programs, instructing
   staff and implementing new and improved standards;
· Develops long-term practice staffing schedules and ensures adequate daily coverage in
    accordance with established staffing needs;
· Develops practice goals and objectives to support the institutional values and goals,
    with input from staff;
· Maintains current knowledge of and ensures compliance with all regulatory and professional
    standards of care which includes JCAHO, CLIA, HIPAA etc.;
· Ensures compliance with PQRS, MIPS and MACRA guidelines;
· Knowledgeable and experienced with various EMR/EHR platforms;
· Assists with hiring, educating and evaluating staff, fellows, and associate physicians;
· Assistance with Marketing Strategy and Implementation.
Minimum Qualifications:
· Minimum three years’ experience as Practice Manager of a medical or surgical practice
Qualified candidates should send their resumes to:   [email protected]


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