Virginia MGMA Career Center

Contact the VMGMA Office at [email protected] if you would like to post a management position.

(11/6/20)  Practice Manager (Richmond)
PartnerMD, a membership primary care practice specializing in relational, preventative care, wellness, and executive health, has an employment opportunity for a Practice Manager in Richmond, VA. The primary goal of this job is to manage the daily operations and ensure customer service excellence in our Richmond location. The ideal candidate for this role demonstrates exemplary oral and communication skills, the ability to manage and direct staff, high customer service and hospitality-oriented experience, and the ability to effectively manage multiple projects simultaneously. To be considered for this role, PartnerMD is looking for an individual who has over four years of experience in office operations, billing and finance. The full job description and application can be found at our website:

(9/22/20) Manager - Family Practice and Walk-In Clinic (Culpeper)

Wellspring Health Services is a leading provider in personalized, integrated primary and mult-specialty services for patients of all ages. We have an opening for a seasoned professional with experience in managing a fast paced medical office. The position is at our Family Practice and Walk-In Clinic located on Creativity Drive in Culpeper, VA.
Our Story
- We do things differently at Wellspring Health Services.
- We are working every day to transform the delivery of healthcare in the communities we serve.
- We are finding new and innovative ways to bring customized care to our patients.
- We are working to keep more specialties local.
- Wellspring is changing the landscape of healthcare!
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
General Summary
An exempt, supervisory position responsible for assuring the clinic is running smoothly and patient flow is optimum.
Essential Job Responsibilities
•    Manage daily operations of the practice while maintaining a professional workplace
•    Communicates daily scheduling changes to office and clinical staff.
•    Manage and develop staff to optimize productivity and employee satisfaction
•    Maintains operations by following policies and procedures; reporting needed changes.
•    Contributes to team effort by accomplishing related results as needed.
•    Must exercise utmost diplomacy and tact to provide excellent customer service for patients;
      Practices confidentiality and privacy protocols in accordance to Clinic policies and HIPAA

•    Uses customer service principles and techniques to deal with patients calmly and pleasantly.
•    Follows OSHA regulations and the safety guidelines of the Practice.
•    Assist in recruitment, hiring, orientation, discipline, and evaluation of employees. Discipline
      procedures should be done in consultation with the Director of Human Resources.

•    Approves office payroll and requests for PTO. Must approve all overtime in advance.
•    Ensures that the office is appropriately staffed and fills in for staff as needed
•    Prepares and coordinates doctor's/extender's schedules.
•    Oversees and approves ordering of all supplies and equipment according to policy guidelines.
•    Assists in preparation, administers and monitors office budget. Monthly report of any category
       over $100 is reported to the Executive Director.

•    Responsible for all aspects of office maintenance in coordination with building management.
•    Prepares agenda and conducts regular staff meetings.
•    Serves as a role model for customer service, and mentors staff in the process.
•    Formal contact person for patient complaints.
•    Coordinate transfer of all bills to Accounting Manager following policy and procedure for such.
•    Maintain accurate inventory of medical supplies according to established budget which includes
       monthly reconciliation of billed supplies.

•    Communicate as needed with the Billing Office regarding new services ensuring accurate coding,
       payment, billing and daily close activities.

•    Oversee the patient portion of the accounts receivable.
•    Work with the Director of Operations for efficient and smooth patient flow and clinical schedule.
•    Oversee clinic mail, making sure it is distributed to the appropriate parties.
•    Directs, supervises and coordinates overall operation of the site. Provides leadership and assistance
       to all providers and staff while working in collaboration with the Leadership Team.

•    Associates Degree Required.
•    Minimum of 5 years of Operational Management Experience with at least (3) years of management
       experience supervising five (5) or more employees in a healthcare setting.

•    Experience with Electronic Medical Records required.
Physical Requirement and Working Environment
Position is in a fast-paced medical office environment. We are actively working to bring needed healthcare services to our community. Must be able to stand or sit for extended periods of time.
To Apply:  Please go to and click career.


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