Virginia MGMA Career Center

Contact the VMGMA Office at [email protected] if you would like to post a management position.

(6/22/20) Practice Manager (Tidewater)
The medical practice manager is responsible for accomplishing administrative functions, day-to-day front office, clinical, and billing activities in a manner that reflects the goals of practice leadership and supports staff efforts to achieve practice success.
Job Tasks
· Execute the physician/ owner's vision for the practice.
· Manage all administrative, clinical and billing staff.
· Maintain physician/owners credentials to include but not limited to (hospitals, licenses, payer
      contracts, vendor accounts)

· Understand and/or perform the basic functions of any staff position.
· Manage and communicate with all software companies to include but not limited to (practice
       management system, EHR, and clearing house).

· Update and implement practice procedures to achieve efficiency, quality care, and practice growth.
· Maintain regular meetings and communication with staff regarding office procedures and

· Troubleshoot staff problems/complaints in a manner that promotes solutions, teamwork, and office

· Maintain and strengthen current referrals while developing marketing strategies for new business.
· Handle patient and referral source communications in a way that promotes the patient experience and
     practice reputation.

· Implement marketing strategies to maintain current referrals alongside development for new business.
· Run and evaluate practice reports and metrics to ensure appropriate benchmarks are achieved.
· Manage AR with billing coordinator and assist in billing complexities to achieve collection goals.
· HR functions to include hiring, firing and evaluation of staff.
· Maintain business licenses, banking, bookkeeping and bi-weekly payroll.
· Assist and communicate with CPA for financial reports.
· Responsible for clinical drug inventory and financial management.
· Ensure compliance with current healthcare regulations, laws, and ethics (HIPPA, MIPS and Malpractice
      Insurance requirements).

· Troubleshoot office technical and logistical emergencies
· Assist with other practice medical and administrative tasks as required.Knowledge and skill requirements
· Excellent organizational, time-management, communication, and customer service skills
· Knowledge of accounting, data, and administrative processes and principles
· Ability to establish and maintain professional, pleasant working relationships with patients, referral
      sources, coworkers and vendors.

· Ability to read, write and communicate effectively in the English language
· Able to comply with patient confidentiality and integrity policy
· Proficiency in Microsoft Excel and Word, Quick Books, email, data entry
· Understanding of medical terminology, clinical, and administrative procedures.
· Must be able to lift 15 pounds from floor to waist on a periodic basis. Must be able to push, pull, bend
     and reach.

· At least one year of management experience in a physician’s office or equivalent combination of
      training and experience

· Established record of management success, reliability, professional demeanor, and dedication to
      customer service.

Job Type: Full-time
Please send inquiries to: [email protected]

(6/10/20) Revenue Cycle Manager (Haymarket)
Carient Heart and Vascular is a leading cardiovascular group of (14) Cardiologists, (1) Vascular Surgeon and (6) mid-level providers in Northern Virginia. We value professional growth, quality colleagues, in a well-established successful group practice; dedicated to providing our patients with the highest level of care. We are looking for a motivated, detail oriented and experienced Revenue Cycle Manager to join our patient focused team of professionals at our cardiovascular practice in Haymarket, VA. Carient Heart and Vascular is an Equal Opportunity Employer. We offer competitive salary and benefits.
SUMMARY: Responsible for directing and coordinating all functions of the billing department to ensure the maximization of cash flow. Position requirements include the ability to carry out supervisory responsibilities in accordance with the organizations policies and applicable laws. Must possess a fundamental knowledge with interviewing, training all department staff, provide staffing schedules, address and resolve any issues or complaints in a timely manner.
Essential Duties and Responsibilities include but are not limited to the following:
• Perform collections, prepare and post hospital charges for all physicians.
• Plan and direct all assignments and monitor daily activities of staff.
• Perform performance evaluations of assigned personnel.
• Ensure accuracy of data with all patient accounts to maintain efficient billing and collection
• Resolve billing and processing issues timely.
• Maintain a customary credit and collection policy and implement improvements as needed.
• Resolve complex payment matters and perform regular audits to accounts.
• Oversee established methods for the collection of delinquent accounts ensuring communication
     with third-party payers.
• Perform end of month reporting for analysis and productivity.
• Run in house collection summaries.
• Management of practice’s system administration functions, including daily system backup and
      coordinate with IT periodic system updates.
• Provide pertinent correspondence including written reports as required.
• Manage of appropriate records and files in accordance with applicable laws.
• Authorize review of all refunds.
• Handle incoming phone calls regarding billing and collection inquiries from patients and
      insurance carriers.
• Comply with the specific regulations pertaining to insurances including third party payers, and
      adhere to the policies and procedures relating to government insurance.
• Perform other projects, reports and duties as assigned.
• Attend Operation, Management Team and staff meetings.
• Demonstrate appropriate social skills including effective verbal and written communication with
      physicians, patients and staff.
• Maintain the highest level of confidentiality of all patient and business information.
• Observe HIPAA regulations.
• Observe OSHA guidelines.
QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High School Diploma or Equivalency is required.
- Knowledge of ICD-10 and CPT codes is required.
- Medical Terminology and Anatomy is preferred.
- Medical Insurance Billing and/or Coding classes are preferred.
Experience: Previous experience in a medical billing office is required.
Reasoning Ability: Must be able to prioritize duties in a fast-paced medical office and communicate/reason with disgruntled patients. Must be an independent thinker.
Computer Skills: Data entry skills required. Electronic billing preferred. . Microsoft Word for letters to patients and insurance companies preferred.
Physical Demand: The physical demands here are representative to those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Employee must be able to move about quickly in a busy, fast-paced office environment. Must be able to bend, stoop, reach above the shoulder level, stand and sit for periods of time.
Applicants may send resumes to [email protected] 

(5/29/20) Virginia Oral & Facial Surgery Billing Operations Manager (Richmond)
Virginia Oral & Facial Surgery is a multi-site oral surgery practice in search of an experienced and energetic manager to supervise the billing operations of the practice. The position:
- Directs, coordinates and supervises activities of billing staff;
- Monitors performance of billing department to ensure that billing goals are met or exceeded;
- Works with office managers and appropriate staff to ensure compliance with established billing, and financial policies and procedures;
- Ensures effective communication regarding billing and financial issues with billing staff, office managers and appropriate staff;
- Maintains proficiency in all Billing Office positions and backs up positions when needed.
The successful candidate will possess an engaging management style and the ability to effectively handle multiple issues simultaneously with a proven track record of building and motivating successful staff engaged in the team concept.   This is a “working manager” position for a manager who leads by example and enjoys working directly with the staff as a team leader.  
A minimum of five years of medical and/or dental billing and management experience is required.  Comprehensive compensation package offered. Please send resume and cover letter with salary requirements to [email protected].

(5/29/20) Dermatology Office Manager (Richmond)
Office Manager for a one doctor and one nurse practitioner dermatology practice in the suburbs/West of Richmond.  Previous private medical practice administrative experience  - preferably minimum of 3-5 years - is required. Responsibilities include the full scope of business and medical office management, including: Human Resources, Accounting/Financial, MIPS, Marketing, Budgeting, and Credentialing.  
Send resume with cover letter to: [email protected]


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