Virginia MGMA Career Center

Contact the VMGMA Office at info@vmgma.org if you would like to post a management position.

(4/2/18) Practice Administrator (Woodbridge)
Description
The Centers for Advanced Orthopaedics, NOVA Orthopaedics and Spine Care, is a leading provider of Spine and Orthopaedic care in the Northern Virginia area.  Its physicians, with offices located in Woodbridge and McLean are committed to providing quality healthcare in the areas of spine, sports medicine, joint replacement, physical therapy and general musculoskeletal care. 
Responsibilities of the Practice Administrator position include oversight of practice operations, development of personnel, financial reporting, coordination of regulatory requirements, and fostering relationships among providers and staff.   Eligible candidates will possess a high level of healthcare billing, finance and operations knowledge.
Responsibilities
- Oversee effective operations and identify areas for improvement.
- Enhance operational effectiveness, emphasizing cost containment and
   high-quality patient experience.
- Prepare financial statements, productivity reports and analysis.
- Manage and oversee the implementation of business systems.
- Coordinate staff activities with providers to provide resources and services.
- Maintain compliance with office policies and procedures along with
   governmental regulations and industry requirements.
- Resolve operational problems and keep lines of communication open with
   staff to ensure high productivity.
- Work cooperatively with other divisions within CAO. 
Specific Duties
-
Supervise Front Desk, Clinical Staff, Billing
- Works with all employees to assist and resolve daily problems and answer
    questions.
- Communicates changes in office policies to all staff.
- Schedules and maintains monthly staff meetings.
- Maintains the ability to fill in and/or coordinate job duties when employees are
    absent.
- Ensures that a high level of compliance is maintained.
- Monitors efficiency and accuracy for collections agency and third-party billing company.
Financial
- Maintains operating, payroll, electronic and credit card checking accounts daily.
- Calculates employee hours and prepares timesheets biweekly. Upon receipt of payroll,
     completes payroll transfer and prepares transfer of funds for payroll taxes.
- Completes all end of month reports and submits to accountant for review.
- Provides the practice accountant with any requested financial information.
- Monitors ordering of all medical and office supplies and creates monthly budgets to assure
     cost effectiveness.
- Prepares end of day reports and deposits to the bank.
- Prepares and completes bills in a timely manner.

Forward resume and cover letter to CAOVA@cfaortho.com


(4/2/18) Practice Administrator (Lynchburg)

Department
: Management/Administration
Immediate Supervisor: Medical Practice Board of Directors
Job Supervisory Responsibilities: All Directors and Managers of all departments
General Summary
An exempt, management position responsible for leading and directing operations in the Medical Practice. Responsible for assisting the Medical Practice Board of Directors in leading and directing all the Medical Practice Operations.
Essential Job Responsibilities
- Directs all the Medical Practice operations and supervises all staff.
- Manages the daily operations of the Medical Practice by creating and implementing policies and procedures
  at the direction of the Medical Practice Board of Directors.
- Assist the Medical Practice Board of Directors in developing organizational strategic plans and objectives
  based upon identified needs for the Medical Practice’s financial success and quality patient care.
Education: MHA, MBA or other Master’s Business Degree preferred; but not required.
Experience: Minimum seven years executive-level experience including minimum five years of experience in the administration of a large Medical Practice.
Knowledge
- Knowledge of principles and practices of healthcare planning, management, and finances sufficient to manage, direct, and coordinate the operations of a large Medical Practice.
- Knowledge of the purposes, organization, and policies of the community's health systems sufficient to interact with other healthcare providers and systems.
- Knowledge of the policies and procedures of a Medical Practice sufficient to direct its operations and to provide effective patient care.
Skills
- Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve organizational goals and objectives.
- Skill in analyzing situations accurately and taking effective action.
- Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third-party payers, patients, and the public.
- Skill in organizing work, making assignments, and achieving goals and objectives.
- Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures.
Abilities
- Ability to assume responsibility and exercise authority over assigned work.
- Ability to establish and maintain quality control standards.
- Ability to organize and integrate organizational priorities and deadlines.
Equipment Experience
Business and medical office equipment including business and medical practice computers, practice management and EMR software, fax machines, copiers, printers, telephones, etc.
Work Environment
Multi-Provider, Multi-Location, Growth Oriented Medical Practice requiring the needed commitment of time and effort to meet the Medical Practice’s goals and objectives.
Contact: L.E. Shepherd, Jr. at leshepherd@medbizonics.com


(2/22/18) Practice Manager
(Fishersville)
Savola Aesthetic Dermatology Center & Medical Spa, PLC is looking to hire a Practice Manager.  If interested, please email your resume to practicemanager@savoladermatology.com
Reports to:  Physician and/or Practice Owners
Summary:  Manages practice by performing the following duties personally or with the help of others.
Essential Duties and Responsibilities include the following.  Other duties may be assigned.
Communication
•    Communicates and interacts appropriately with patients, employees, physicians and vendors using
      effective verbal and written communication skills.
•    Provides employees with the necessary support and tools to perform their jobs, and works with
      staff and Physician’s to solve problems and handle emergencies.
Management Team
•    Schedules monthly meetings with physicians/staff.
•    Prepares written agendas and minutes for each meeting.
•    Prepares written updates/reports as needed between meetings.  
•    Completes tasks assigned by physicians, as needed.
Financial
•    Maintains operating, payroll, electronic and credit card checking accounts daily.
•    Calculates employee hours and prepares timesheets biweekly. Upon receipt of payroll, completes
      payroll transfer and prepares transfer of funds for payroll taxes.
•    Completes all end of month reports and submits to accountant for review.
•    Provides the practice accountant with any requested financial information.
•    Monitors ordering of all medical and office supplies and creates monthly budgets to assure cost
      effectiveness.
•    Prepares end of day reports and deposits to the bank.
•    Prepares and completes bills in a timely manner.
Personnel Issues/HR
•    Interviews, hires and terminates staff members as needed.
•    Maintains current and accurate employee files.
•    Tracks employee attendance.
•    Remains current with Virginia employment laws.
•    Maintains employee job descriptions.
•    Coordinates employee performance reviews and appraisals.
•    Handles employee complaints and provides appropriate plan of action to resolve issues.
Benefits Administration
•    Provides information to employees about their benefits and answers questions as needed.
•    Assists employees in completing application forms.
•    Processes, maintains and verifies all benefit application forms.
•    Maintains and updates 401 (K) retirement plan as instructed by third party administrator.
•    Maintains 401(K) plan enrollment, contribution, and investment changes.
•    Monitors appointment schedules daily to assure efficiency and accuracy.
•    Develops and maintains monthly employee schedules.
Supervise Reception, Clinical Staff, Billing and Spa
•    Works with all employees to assist and resolve daily problems and answer questions.
•    Communicates changes in office policies to all staff.
•    Schedules and maintains monthly staff meetings.
•    Maintains the ability to fill in and/or coordinate job duties when employees are absent.
Billing
•    Keeps updates on billing changes and communicates changes to billing staff.
•    Maintains the ability to fill in and/or coordinate job duties when billing employees are absent.
•    Monitors efficiency and accuracy for collections agency and third party billing company.
Miscellaneous Duties
•    Oversees Nextech and StratXIT computer system.
•    Coordinates office renovations and purchasing of equipment.
Critical Skills / Competencies
•    Projects professional, positive, and courteous attitude among patients and peers.
•    Is reliable and accepts responsibility in completing work assignments.
•    Assumes responsibility without being asked; resourceful or voluntarily undertakes
      non-routine jobs/tasks.
•    Shows attention to detail, neatness and accuracy; performs tasks with thoroughness
      and organization.
•    Adheres to confidentiality policies and practices; handles confidential information in a
       professional, discrete manner.
•    Adapts to new procedures; is versatile in performing varied tasks; and shows flexibility
        in work load and/or work assignments.
•    Maintains patient orientation and handles patient complaints appropriately.
Education and/or Experience
Bachelor’s degree or Master of Business Administration from a four-year college or university, and a minimum of two years medical practice management experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Medical terminology is required.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Must have accounting, payroll, and billing skills.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situation where only limited standardization exists.
Computer Skills
Knowledge of accounting software, Internet software, and spreadsheet and word processing software, to include Microsoft Word, Excel and QuickBooks. Skilled in EMR is a plus.


 

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